| dc.description.abstract | This project aimed at designing an automated registration system at UNMC to facilitate effective registration of new Nurses and Midwives with the council and manage all records that arise from the registration process. The project objectives were to; identify the types of records generated during the registration of Nurses and Midwives, find out the type of registration system used, identify gaps in the registration process, and design an automated registration system at UNMC.
A population of 3 people was targeted and due to their small number, the entirety of it was maintained as sample size and comprised of 2 Registration staff and 1 Management staff all selected purposively to participate in the study. The project adopted a qualitative research design and used interviews and observation method collect data.
The project found out that: the registration system used at UNMC to register Nurses and Midwives was a manual paper-based system. The registration was a process that generated three major forms of records which were; Biodata forms, profession licenses, and certificates for Nurses and Midwives. The biodata forms were reportedly preserved in archival boxes whereas unissued licenses and certificates were stored in shelves or cabinets.
The manual paper-based system used in the registration was however, criticised for the fact that it was tiresome and hectic, made it difficult to track movement and use of records, exposed records to a risk of being destroyed easily, made it almost impossible to generate reports, prone to errors in record generation, associated with a lot of paper use and required a lot of storage space.
The project therefore, noted that by automating the registration processes, challenges experienced with the manual system were to be solved. This was because of the benefits that automated systems come with for example, they are faster and time saving, minimise paper work and costs spent on stationary, reduce crowds of Nurses and Midwives visiting the council to register, not common with human errors, ease access and retrieval of documents and make it convenient for Nurses and Midwives to register from wherever they are.
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